Terms of Reference

Posted: 2026-07-11 23:24:13  Deadline: July 24, 2026   Full-time   Salary: Confidential

Kiharu Technical College Murang'a is inviting applications from qualified and experienced candidates for the position of Executive Secretary, Office of the Director. The successful candidate will support the Director by ensuring the smooth day to day operations of the office through effective schedule management, communication, and handling of confidential information.

Position Details

Position: Executive Secretary, Office of the Director.
Reference: KTCM/VOL B/J/26-1.
Number of Positions: One.
Employer: Kiharu Technical College Murang'a.
Location: Murang'a County, Kiharu Constituency, along Murang'a Mugoiri Highway, 400 metres from Mukuyu Town.
Institution: TVETA Approved Institution.

Key Duties and Responsibilities

Coordinate and manage the Director's calendar, appointments, meetings, and travel arrangements.
Serve as the primary point of contact for the Director's office by screening calls, handling inquiries, and drafting professional correspondence.
Maintain efficient physical and digital office filing systems.
Prepare meeting agendas, organize materials, and record accurate minutes during executive meetings.
Handle sensitive corporate and personal information with the highest level of confidentiality and professionalism.
Perform any other duties assigned by the Director.

Qualifications and Requirements

Diploma in Secretarial Studies, Business Administration, Office Management, or an equivalent qualification from a recognized institution.
Proficiency in computer applications and office management systems.
Excellent communication and interpersonal skills.
Good organizational and record management skills.
Ability to maintain confidentiality.
At least two years of relevant experience will be an added advantage.

Application Process

Interested and qualified candidates should submit an application letter, updated CV, copies of academic and professional certificates, and testimonials on or before Friday, 24 July 2026 at 5.00 pm.

Applications may be sent by email or hand-delivered to the Reception Office at Kiharu Technical College Murang'a during official working hours.

Application Email: careers@kiharutechnical.ac.ke

Postal Address:
The Secretary, Board of Management,
Kiharu Technical College Murang'a,
P.O. Box 223-10200,
Murang'a, Kenya.

Kiharu Technical College Murang'a is an equal opportunity employer. Youth, women, and persons with disabilities are encouraged to apply. Only shortlisted candidates will be contacted for interview.