Terms of Reference

Posted: 2026-06-10 23:54:22  Deadline: June 15, 2026   Full-time   Salary: Confidential

The Assistant HR and Operations Manager is responsible for supporting the day to day operations of the business while strengthening internal systems, coordinating logistics, and providing human resource administrative support. The role works closely with management and the HR function to maintain operational efficiency, support employee engagement, and contribute to a high performing and accountable workplace culture.

Key Responsibilities

Oversee daily office and site operations, including logistics coordination, inventory tracking, and procurement support.
Identify opportunities to improve workflow efficiency and service delivery.
Supervise support staff including drivers, office assistants, and cleaners.
Ensure documentation, timelines, and operational standards are consistently maintained.
Support recruitment administration, onboarding activities, and employee record management.
Work closely with the HR function on performance coordination, leave administration, and compliance requirements.
Assist with staff welfare initiatives and employee wellbeing programs.
Handle confidential employee information with professionalism, discretion, and integrity.
Coordinate project delivery support, site quality control activities, and inventory management processes.
Liaise with transport providers, logistics partners, and external service providers to support business operations.
Support budget tracking and contribute to operational efficiency initiatives.
Maintain high standards of office, site, and operational compliance.

Qualifications

Bachelor's Degree or Higher Diploma in Business Administration, Human Resource Management, or a related field.
Minimum three (3) years of experience in an administrative, human resource, or operations coordination role.
Experience within the interior design, architectural finishes, construction, or related industry will be an added advantage.
Demonstrated experience managing employee records, supporting recruitment activities, or coordinating people related processes.
Familiarity with construction, design, or project based operational environments.
Proficiency in Microsoft Office applications including Excel, Outlook, and Word.
Experience using HR, inventory management, or business management systems will be an advantage.

Key Competencies

Strong organizational skills with the ability to manage multiple priorities effectively.
High levels of reliability and accountability in delivering assigned responsibilities.
Strong discretion and integrity when handling confidential information.
Excellent communication and interpersonal skills.
Ability to support and collaborate with teams to achieve operational goals.
Strong problem solving and coordination capabilities.

Application Process

Interested and qualified candidates should review the vacancy details on the careers page at https://classic-mouldings.com/careers/ and complete the online application form via the following link by June 15, 2026: https://docs.google.com/forms/d/e/1FAIpQLScbMVBNWFScSFd95SVwXMJTvpxNcZ5as0oZFHf657oVxhgHfg/viewform

Only shortlisted candidates will be contacted.