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Job Details
Terms of Reference
Posted: 2025-06-06 14:47:32 Deadline: June 13, 2025 Fulltime Salary: Confidential
The Administrative Assistant is responsible for organizing and coordinating general administrative tasks in line with the SACCO's policies and operational standards. The role supports the smooth running of daily office functions and ensures efficient communication and documentation processes.
Key Responsibilities
Manage scheduling and calendars, including coordinating meetings, events, travel, and training logistics.
Handle communications, including phone calls, emails, and correspondence; serve as a liaison between staff and clients.
Draft and prepare official documents such as letters, reports, and presentations.
Maintain both physical and electronic filing systems, ensuring organized and accessible records.
Oversee daily office operations including procurement of stationery, refreshments, and general supplies; manage inventory.
Serve as the first point of contact for visitors—receive, direct, and respond to inquiries professionally.
Supervise outsourced support staff and ensure the cleanliness and upkeep of office spaces.
Perform any other lawful duties as may be assigned from time to time.
Qualifications
Diploma in Cooperative Management, Business, Banking, Office Administration, or related disciplines.
Minimum grade of C+ in the Kenya Certificate of Secondary Education (KCSE).
At least three (3) years of experience in a similar role, preferably within a financial institution, SACCO, or banking environment.
Proficiency in computer applications including MS Office, Google Workspace, and familiarity with digital tools.
Excellent communication, customer service, and interpersonal skills.
Ability to handle sensitive and confidential information with accuracy and discretion.
Fast learner with strong multitasking abilities.
Knowledge of SACCO-related regulatory requirements is an added advantage.
Key Competencies
Strong organizational and time management skills.
Ability to work independently with minimal supervision.
Effective incident and problem management skills.
Application Process
Interested and qualified candidates are invited to complete the online application form available at the link below by 13th June 2025: https://forms.office.com/r/iwyzie3DdV
Only shortlisted candidates will be contacted. If you do not receive communication by 13th July 2025, consider your application unsuccessful.
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